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ESI and PF are two of India's most important employee welfare schemes.
If your business crosses certain size limits, registering for both is
not optional — it is the law. When employees are protected, they work better and stay loyal.
At SHR Professional Services Private Limited, we handle your ESI and PF registration
and monthly filing compliance so you never face legal trouble.
Employees for ESI
Employees for PF
Clients Served
Understanding the Schemes
Two government-mandated employee welfare schemes that protect your workforce — and keep your business legally compliant.
ESI stands for Employee State Insurance. It is a health insurance and social security scheme managed by the Employees' State Insurance Corporation (ESIC) — a government body under the Ministry of Labour and Employment.
Under ESI, employees get free medical treatment, maternity benefits, sick pay, and even disability and dependent benefits. It is like health insurance — but the government runs it.
PF stands for Provident Fund — specifically, the Employees' Provident Fund (EPF), managed by the Employees' Provident Fund Organisation (EPFO). It is a retirement savings scheme.
Every month, both you and your employee contribute a percentage of the employee's basic salary and DA to their PF account. This money grows with interest and is paid out to the employee at retirement or when they leave the job.
Applicability
Check if your establishment is required to register under either or both schemes. When in doubt, we can advise you for free.
Any establishment with 10 or more employees must register for ESI. In some states the threshold is 20 or more employees.
Employees earning up to ₹21,000 per month are covered under ESI (₹25,000 for persons with disability). The scheme covers factories, shops, hotels, restaurants, hospitals, and more.
Any establishment with 20 or more employees must register for PF. Once registered, the coverage continues even if employee count drops below 20.
Establishments with fewer than 20 employees can voluntarily register. It helps attract and retain good employees and shows you care about their future.
Factories, shops, construction firms, IT companies, educational institutions, private hospitals, and all service sector businesses are covered under both schemes.
Not registering when required leads to penalties, interest charges, and even criminal prosecution. Register on time to avoid unnecessary legal trouble.
Know Your Numbers
Understanding what you and your employees contribute each month. We handle the calculations and payments for you.
| Who Pays | Rate |
|---|---|
| Employer Contribution | 3.25% of gross wages |
| Employee Contribution | 0.75% of gross wages |
| Total ESI Contribution | 4% of gross wages |
| Component | Rate |
|---|---|
| Employer's EPF Contribution | 3.67% |
| Employee's EPF Contribution | 12% |
| Employer's EPS Contribution | 8.33% |
| Employer's EDLI Contribution | 0.50% |
Simple Process
We handle everything end to end. You only need to share your documents — we take care of the rest.
Step 01
Call us or fill our contact form. We confirm whether ESI, PF, or both apply to your business and advise the right course of action — at zero cost.
Step 02
We send a simple, personalised document checklist via WhatsApp. You know exactly what to share — no guesswork.
Step 03
We collect all employee data — names, dates of joining, salary details, Aadhaar, and PAN cards — and verify them for accuracy.
Step 04
We file your ESI registration on the ESIC portal and PF registration on the EPFO portal on your behalf — correctly and on time.
Step 05
We activate UAN (Universal Account Number) for all employees and complete their KYC so they can access their PF and ESI accounts immediately.
Step 06
Your ESI and PF registration certificates are issued. We continue handling your monthly returns and payments so you stay 100% compliant.
Be Prepared
Our team will guide you through every document. Here is a general overview of what you will need.
Stay Compliant
Registration is just the start. Every month, you must file ESI and PF returns and pay contributions. We handle all of this for you.
Monthly Electronic Challan cum Return (ECR) for EPF — filed accurately and on time every month.
Monthly ESI contribution payment and return filing on the ESIC portal before the due date.
UAN activation and KYC completion for all new employees so they can access their accounts.
We assist employees with PF transfer and withdrawal claim processing when they leave the job.
We provide ESI card details and guide employees to their nearest ESIC dispensary for free treatment.
Yearly comprehensive PF returns filed accurately — keeping your compliance record clean with EPFO.
Why Compliance Matters
Not registering or late payment of ESI and PF contributions has serious consequences. We make sure all your compliance is on time, every time.
Late payment of EPF contributions attracts interest at 12% per annum on the outstanding amount — adding up quickly over time.
EPFO can levy damages (penalty) ranging from 25% to 100% of the arrears depending on how long the delay has been.
Wilful defaulters can face criminal prosecution under the EPF and ESI Acts. Employers can be imprisoned and fined for non-compliance.
Employees can file complaints with EPFO or ESIC authorities, triggering inspections, recovery proceedings, and reputational damage.
Common Questions
Got a question? We probably have the answer right here. If not, just call us.
Get Started Today
Talk to one of our compliance experts for free. We will handle your ESI and PF registration from start to finish — no confusion, no delays, no hidden charges.
Available Monday – Saturday | Free advice with no obligation